Digital Asset Workflow: Say No To Chaos
Web based Workflow Editor
Zoom Workflow Editor uses the latest Web technologies to offer unparalleled ease of use. It boasts of several built-in Wizards to guide you through the process of setting up workflows, approval tasks and work assignments. Use auto-complete to choose users from Ajax based drop down lists, select roles for review tasks, and, monitor overall task progress right from the workflow web dashboard. Edit multiple workflows and submit changes to them atomically with minimal back-n-forth with the server. Managers & Project leads need not install any desktop application to create and manage workflows.
Desktop Workflow Browser
Designers, artists & developers use the Zoom Workflow Browser on their desktop to zip through assigned tasks. Prioritize tasks, classify them into task lists. Navigate through the attached help files, design templates and actual work files via a tabbed browsing user interface. Integration with third party applications allows you to sign-in into workflow tasks without switching application context. Assets are automatically locked on starting an assignment referencing those files.
Automatic Workflow Transition
Unlike existing workflow solutions, Zoom supports a fully automatic mode of operation. Hierarchical reviews can be triggered automatically when Zoom detects all the assigned files have been checked-in. Rejecting changes during review causes Zoom to automatically switch the task status from 'review pending' to 're-work needed'. Alerts are generated to notify participants about pending tasks.
Flexible Review Policies
Zoom supports several approval policies including unanimous (All), majority and veto (Any). Critical work typically warrants a review by all participants. The "Any" policy may suffice for simpler tasks. No matter which policy is used, Zoom tracks the work progress and automatically advances the workflow state on review completion. Review tasks can explicitly select reviewers or specify a role. Role based reviews in conjunction with the "Any" policy can speed up the approval process by eliminating the dependency on a specific reviewer.
Iterate over tasks in multiple rounds
Zoom versions each round of changes. During a review, a submitted change may be rejected, which triggers the next round to begin. Assignees can follow the feedback, fix the issues pointed out by a reviewer and re-submit. Zoom tracks the entire life-cycle of a change from submission to approval. Real-time metrics based on assignees' ability to finish tasks with minimum rejections is used by Zoom's reporting engine to create a star performer report.
Zoom supports a hierarchy of approval tasks. An assignment can be reviewed in a hierarchy. Upper level reviewers can reject a task, even if a lower level reviewer has approved it. Thus a project manager can disapprove changes that may have been approved by the lead, mimicking the real-life organizational decision-making hierarchy.
Tracking Overdue Tasks
While working with large numbers of tasks, it's imperative for the user to determine which tasks are due in a week's time; in a month's time and so on. In Zoom it is a cinch to find this out using the desktop workflow browser.
Integrated Workflow Publishing
Zoom introduces the notion of integrated workflow publishing into the version control paradigm. What does that mean? No more zipping up files and sending them as email attachments every time a piece of work is finished; Zoom’s versioning feature will take care of the files. No more creating explicit branches, tagging or labeling to mark each milestone; Zoom’s workflow feature will take care of maintaining separate sets of assets associated with each task. No more painful manual coordination to ensure each team member has access to the correct / latest version of the files involved; Zoom workflow back-end will automatically publish the latest approved version of the files.